Jul 3rd, 2018. 3 min read
Managing publications schedules
We monitor and project the schedule of submissions, editing, and publishing of the various journals we produce throughout the year, and who is in charge of each step of the process. Attaching files makes it easy to see where we are at and what issues have arisen.
Our editors are all remote, and our contributing authors are around the globe, so coordinating with them on a weekly basis was a nightmare. Trying having a phone call with someone in Australia and England at the same time.
Getting started tips
Start from your end goal: when do you want to be publishing something. Then take incremental steps backwards to see when you need to start your project.
Timelines are key. For us there's no way to avoid overlapping projects, so it's most important to just make sure different gears are churning at different points in each of the journals. You don't want to see editors when they're grumpy.
"Each step is isolated, yet part of a cohesive whole."
Why we love this template
No more juggling schedules, synching calendars, or coordinating international phone calls. Everyone looks at the calendar, sees where we're at, and operates accordingly. The attachment functionality and roles are especially helpful when figuring out why a product's schedule is delayed.
The time lines especially are a huge improvement from Outlook; now we can see our progression per line item. Eight journals is a lot to deal with when they're overlapping, if you don't create some order, they'll bog each other down until nothing gets done.
Without this template I would
Be very frazzled. If you aren't starting a 5 month long project on time, you'll be playing catch up the entire process-- leading to sloppy work. There's also a big concern for version control when developing journals. Screening emails to find the latest version of a chapter is a recipe for disaster. When you're able to attach it directly to the line item, you can see all in one place which version is active, and what's the next step in the process for it.
Hi I'm Andrew Russell from INTA and this was my story
Hi I'm Andrew Russell from INTA and this is my story, check it out